Poster Guidelines


What is the purpose of a poster presentation?

Poster presentations are designed to encourage dynamic two-way communication and have become one of the most important types of  communication at medical and scientific meetings. Because THE CREATIVE AGE Leadership Exchange is at the intersection of health and wellness, aging, and the arts we hope to use posters to create a common language.

Design the poster to engage the audience and display the information in a clear, concise and logical fashion. Although you may be on hand to discuss your research, the poster should “stand alone” with regard to content. Remember that your poster will be viewed in context with other posters in a noisy, social environment. It is imperative to capture your audience with your title, introduction, and graphics.

Submitting your poster

For inclusion on the conference website

Please submit your Poster Presentation to as a Word or PowerPoint by 1 September 2016. NCCA will post digital versions of each poster on the Conference Website ( Once your poster is posted on the website NCCA staff will email you a link.


For presentation at the CREATIVE AGE

Display the poster at THE CREATIVE AGE conference for attendees to view and ask questions. This will be a great networking opportunity for participants to learn from each other and gain a greater knowledge of resources in your community.

Print your poster (maximum printed poster Size 36 inches X 48 inches) and bring it to the Newseum Sunday Morning 14 September after 7:30AM so that the poster can be displayed before attendees arrive.  Poster presenters are responsible for taking down their posters at the end of the Leadership Exchange. All posters must be taken down by 5:00pm 26 September 2016.

As a poster presenter we encourage you to stand by your poster as much as possible during free time (as people filter in in the morning, during lunch, during breaks between sessions etc.). As leaders in the field we also encourage you to attend sessions and engage in the proceedings of the day.


Poster presenter registration

Poster presenters must register to attend the Leadership Exchange at the discounted presenter rate.

Basic elements of the poster

The basic elements of a poster consist of:
Title: Convey the basic purpose or scope of the poster. Make the title “eye-catching”

Authors: Names, titles, affiliations contact information

Introduction: The introduction is designed to engage the reader and provide them with the absolute minimum amount of background information necessary to comprehend and appreciate the remainder of the presentation. Include a statement describing what makes your program unique.

Setting: Where the program takes place

Target Population: Who the program serves

Rationale or Need that Prompted the program:

Brief Description of the Best Practice:

Outcome Measures or Indicators of Improvements in Quality of Life and/or Healthcare:

Ability of the practice to be replicated in diverse settings and groups of older adults:

References and/or evidence base for your work or related work:

Acknowledgements: This section is optional but provides an opportunity to thank individuals for their contribution to the presentation. This may be either for technical assistance, editing or the use of equipment or supplies. These are often people who helped but not to a degree sufficient to be cited as an author. Granting agencies or grants received from professional societies are also typically acknowledged here.

Further Information: This is optional but is used by some to provide appropriate websites, resources, and extended contact information.


Design and layout specifications

A banner displaying your poster title, name, and department (or class, if appropriate) should be positioned at top-center of the board (see Figure 1).
Make it obvious to the viewer how to progressively view the poster. The poster generally should read from left to right, and top to bottom. Numbering the individuals panels, or connecting them with arrows is a standard “guidance system” (see Figure 1).
Maximum Poster Size (printed) 36 inches X 48 inches
Leave some open space in the design. An open layout is less tiring to the eye and mind.

Figure 1: Conventional layouts for a poster. Long panel at top-center is title/author banner. Individual panels can be connected by numbers and arrows. Also, note the use of space between panels to achieve visual appeal. (from: C. W. Connor, 1992, The Poster Session: A Guide for Preparation: U. S. Geological Survey Open-File Report 88-667.)

Words of advice


Common errors typically seen in posters


NCCA staff have put together the online resources below for your reference:
THE CREATIVE AGE 2014 Conference website:

Poster Presenters Frequently Asked Questions:

To see an example follow this link

See the links below for some great outside online resources for Poster Presentations:

Please email or call 202-895-9456 with any questions or concerns.